S+T+ARTS Tropies / Nick Ervinck, photo: Ars Electronica / Martin Hieslmair

All property rights as well as all other rights not specifically covered below remain with the artist.

Documentation and Promotion of the S+T+ARTS Prize Competition and the Results thereof: The organizer Ars Electronica Linz GmbH & Co KG, the European Commission, the consortium partners INOVA+, French Tech Grand Provence, Media Solutions Center Baden-Württemberg, Salzburg Festival, Sonar, T6Ecosystems and TUD Dresden University of Technology (hereinafter referred to as S+T+ARTS Prize Consortium Members) as partners of the “S+T+ARTS Prize— Grand prize of the European Commission honoring innovation in Technology, Industry and Society stimulated by the Arts” wish to make the results of the competition accessible to the public (publications as hard copy and in electronic or digital format, publication on the Internet, including on the Europa website, as a downloadable or non-downloadable file, broadcasting any kind of technique of transmission, public display or presentation, communication through press information services, inclusion in widely accessible databases or indexes.) The European Union is also permitted to use the results of the action for its own purposes, and in particular, making available to persons working for the Commission, other Union institutions, agencies and bodies and to member states’ institutions, as well as, copying and reproducing in whole or in part and in an unlimited number of copies. All documentation and promotion material will be used in connection with the “S+T+ARTS Prize” or “S+T+ARTS Prize Africa” only. To achieve this end, a public relations campaign aimed at particular media outlets (press, radio, TV and Internet) will be conducted.

The works selected for recognition by the jury will be documented (in whole or in part) in the following media with a clear reference to the S+T+ARTS Prizes:

If the submitted work is selected and honored by the jury, the artist commits to present it at the Ars Electronica Festival as well as at S+T+ARTS Prizes consortium members’ events. The participants will prepare text and material accordingly, entrants are respectfully requested to prepare graphics and texts meticulously and to submit them in the best possible quality.

Due to technical and organizational constraints Ars Electronica, the European Union and the S+T+ARTS Prizes consortium members reserve the right to determine the actual extent, timing and layout/editing of the above-mentioned publications and documentaries. No duty on the part of Ars Electronica, the European Commission, and all S+T+ARTS Prizes consortium members to make publications and/or documentaries can be imputed.

Ars Electronica as well as the European Union have an online/paper—archive/storage. Ars Electronica uses their online archive to collect digital media arts. Therefore, Ars Electronica intends to make the “S+T+ARTS Prize” and “S+T+ARTS Prize Africa” accessible to interested members of the public both on site and on the Internet. To this end, Ars Electronica has a non-exclusive, irrevocable, royalty-free, objective right, irrespective of time and place, to publish the submitted material in the online-archive as well as to present the submitted material at the exhibitions of Ars Electronica and the project partners. Personal data may be stored for longer periods insofar as the personal data will be processed solely for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes. Ars Electronica will use the material only in connection with the “S+T+ARTS Prize” or “S+T+ARTS Prize Africa”.

Entrants hereby consent to the submitted material, in whole or in part, being used, stored on a data-storage medium, and/or made public on the Internet or via any other digital medium by Ars Electronica, the European Union, and all S+T+ARTS Prizes consortium members for purposes of public relations, advertising and promotion, documentation, archiving or scientific research in connection with the “S+T+ARTS Prize” or “S+T+ARTS Prize Africa”. In using such works, Ars Electronica, the European Union, and all S+T+ARTS Prizes consortium members will accord all due consideration to the legitimate interests of the entrant but assume no statutory duty in this connection. The rights conveyed to Ars Electronica, the European Union, and all S+T+ARTS Prizes consortium members are unlimited with respect to their subject matter, their timeframe and their geographical location, but are limited to the purpose of the conveyance of rights.

The participant grants Ars Electronica the right to pass on his/her/their work to third parties for research and/or study or teaching purposes.  

Ars Electronica is authorised to make the work available to the public (including institutions, universities, schools, companies, etc.) as part of the “Kulturpool” project. This is a joint portal for the aggregation and publication of digital copies of cultural assets in Austrian cultural institutions of the Federal Ministry of Arts, Culture, Civil Service and Sport. The Natural History Museum Vienna is currently entrusted with the operation of the cultural portal. In this context, the participant authorises Ars Electronica to grant the Republic of Austria, represented by the Federal Ministry of Arts, Culture, the Civil Service and Sport, a full, i.e. unrestricted (in terms of location, time, etc.), but non-exclusive, licence to use the data provided, covering all exploitation rights. 

Ars Electronica is authorised to make the work available to the public (including institutions, universities, schools, companies, etc.) as part of the “Europeana” project to facilitate the use of cultural heritage for educational, research, creative and leisure purposes. Further information about Europeana can be found here. To achieve the purpose, the participant will provide the work with the appropriate Creative Commons licences. If this has not been done at the time of submission, Ars Electronica is entitled to cite the relevant Creative Commons licences and grant the necessary rights of use. Ars Electronica is not authorised to grant exclusive and/or commercial rights of use; there are no other restrictions. 

Ars Electronica is authorised to make the work available to other archives, databases and/or portals. This may be done directly by passing on the documentation on the work or indirectly by linking the Ars Electronica archive directly to one or more archives, one or more databases and/or one or more portals of third parties.

It is clarified that Ars Electronica is under no obligation to prevent the work from being used by third-party AI systems. Should the participant not wish such use, it is the sole responsibility of the participant to take appropriate (technical) precautions. The use of documentation materials about the work by AI systems cannot be prevented. 

Ars Electronica is authorised to use the work itself for AI systems if necessary. This also includes documentation. 

Ars Electronica is authorised to use AI systems for translations and/or summaries of the participant and/or the work. 

The participants assign Ars Electronica, the European Union and the S+T+ARTS Prizes consortium members the non-exclusive, factually, temporally and spatially unrestricted right to use the submitted works on existing and future video-streaming platforms (such as YouTube or Flickr) in connection with the “S+T+ARTS Prize” or “S+T+ARTS Prize Africa”, the exhibition at S+T+ARTS Prize or S+T+ARTS Prize Africa consortium members. No publication requirement by Ars Electronica, the European Union, and all S+T+ARTS Prizes consortium members on video-streaming platforms is imputed.

The entrant hereby declares that he/she/they is legally authorized to convey such rights to the extent stipulated above, that he/she/they has obtained any and all necessary consent from third parties as called for by regulations governing copyright, personal property rights or other such legal provisions, and that he/she is prepared to provide proof of such at any time if requested by Ars Electronica.

The entrant will not take any action (especially the conveyance of rights to third parties) which is likely to affect the rights granted to Ars Electronica and the European Union.

This agreement setting out the terms of participation in the “S+T+ARTS Prize” and “S+T+ARTS Prize Africa” is governed by Austrian law with the exception of the United Nations Convention on Contracts for the International Sale of Goods and all norms serving as legal reference. The place of jurisdiction is Linz.

The entrant expressly agrees that his/her/their contact details (name, address, if known, e-mail, telephone number or other contact details provided by the entrant in the context of participation or subsequently in the context of the S+T+ARTS Prizes) may also be processed by the S+T+ARTS Prizes consortium members to other S+T+ARTS consortia for the purpose of providing information S+T+ARTS activities independently of the S+T+ARTS Prizes and agrees to be contacted.

Data protection queries can be sent to: startsprize@ars.electronica.art.